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CLOSED: Lewis & Clark County Recruiting for Legal Secretary II

Posted Date: 
February 5, 2018

Position Details

Title:  Legal Secretary II
Department:  County Attorney’s Office
Pay:  $17.33/hour
Closing Date:  February 12, 2018 at 11:00pm

Under general supervision of the County Attorney, this position provides legal secretarial and clerical support services to assist the County Attorney, Deputy County Attorneys, and other legal staff using independent judgment, initiative, and familiarity with legal documents and legal proceedings.

Required Qualifications

The knowledge, skills, and abilities required for this position are typically acquired through a combination of education and experience equivalent to at least a four (4) year degree in land-use planning, geography, landscape architecture, or other relevant field.  

Duties and Responsibilities

Essential Functions

  • Provides legal secretarial and clerical support services to assist the County Attorney, Deputy County Attorneys, and other legal staff
  • Initiates necessary documents/procedures to open files/cases
  • Conducts legal research to compose and finalize legal documents
  • Performs general research and interviews citizens to gather pertinent documentation, facts and reports
  • Files documents and pleadings with courts
  • Assists in managing diverse cases litigated in different courts
  • Generates quarterly reports summarizing caseloads
  • Prepares routine correspondence independently
  • Organizes and maintains case files
  • Schedules appointments and maintains calendar
  • Safeguards the confidentiality of information
  • Coordinates services for and communication with citizens and County Staff
  • Index, file and manage physical files and the paperless document management system that is unique to the Civil Division of the County Attorney’s Office. 

Other Functions

  • Assists in ordering supplies and equipment for office
  • Prepares praecipes, releases, and subpoenas asking courts to take actions/enforce orders necessary for litigation
  • Monitor and processes court ordered restitution
  • May provide legal estate services for County residents who die interstate
  • Gather evidence for new guardianship proceedings and act as point of contact for Adult Protective Services and guardians;
  • Monitor hundreds of guardianship/conservatorship files for compliance with statutes and court orders; 
  • Assist with all phases of dependent neglect cases; 
  • Gather evidence for developmental disability commitments, monitor all previously filed commitments and act a s appoint of contact for the Montana Developmental Center;
  • Handle discovery requests and public information requests by completing discovery forms

Required Qualifications – Experience & Education

High School Diploma or equivalent; training in office administration practices, and two (2) years of office experience.   Previous legal experience is preferred.

Knowledge, Skills & Abilities

Examples of Knowledge

  • Montana Code Annotated, administrative rules, County regulations and federal laws
  • Legal processes and procedures and court procedures
  • Lewis and Clark County and department policies and procedures
  • Legal precedents, government regulations, intergovernmental relations, including legislative processes
  • Legal secretarial administrative and clerical practices and procedures
  • Legal office methods  
  • Confidentiality regulations and requirements
  • Phases of dependent neglect cases
  • Inventorying, liquidating and accounting for estate items in public administration cases.
  • Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar

Examples of Skills and Abilities

  • Manage case load systems according to prescribed standards
  • Perform legal  and general research
  • Communicate effectively verbally and in writing
  • Understand legal terminology
  • Maintain files and records according to prescribed standards
  • Maintain confidentiality of individuals and matters
  • Prepare, understand, and edit complex legal documents
  • Operate computer systems and related software, including word processing, spreadsheet programs, and designing forms
  • Bookkeeping/accounting and processing restitution payments
  • Work independently and use sound judgment
  • Understand and follow oral and/or written policies, procedures, and instructions
  • Establish and maintain effective working relationships with fellow employees, supervisor, representatives of other departments/agencies and citizens

Special Requirements

Position is subject to a criminal background check prior to hire and thereafter to assure ongoing ability to access CJIN materials prescribed by CJIN/NCIC policies. Local travel during the business day is occasionally required.

Application Instructions

Applications for this position must be submitted through our career portal at, by 11 pm on February 12, 2018.