Job Title: Fiscal Officer
FLSA Status: Non-Exempt
GRADE: 14 Step DOE
Department: Clerk & Recorder’s Office
Reports to: Clerk & Recorder
Custer County is currently recruiting for the position of Fiscal Officer. This position performs duties in the preparation and maintenance of accounting records; coordination and preparation of the annual budget; provides consultation and guidance to County Commissioners and department heads as requested; coordination and preparation of all aspects of financial reporting; maintains control of budget; financial reporting, Management Discussion and Analysis (MD & A) annual report, responsible for accounts payable; performs other related duties as required.
Nature of Work: This position performs complex duties requiring attention to detail, accuracy of work, and ability to meet deadlines. Must be able to prepare complex financial reports and maintain effective and efficient computerized financial systems. Must be able to work with frequent interruptions. Deals with sensitive information and adheres to standards of confidentiality.
Personal Contacts: Daily contact with the public through assisting at the counter, daily contact with department heads, Commission and all elected officials.
Supervision Received: Supervision from the Clerk and Recorder as needed.
Essential Functions: Position requires ability to communicate orally and in writing; read written material; calculate; do bookkeeping; balance accounts; use computer; extensive knowledge of software applications indigenous to accounting functions.
Areas of Job Accountability & Performance
Preparation and control of annual budget including department distribution, mill levy work sheet, final mill levies for county, city and schools, estimates revenue, preparation for annual audit including final adjustments and entries per auditors recommendation verify and process, balance and post monthly claims and warrants; set up and participates in the maintenance of journals, subsidiary ledgers, accounts receivable, develops budget resolutions for unanticipated revenues and expenses, fiscal controls and similar financial records on the computer; posts balances monthly county business; prepares end-of-month closing, department claims and reports; registers warrants and A101-s’ end-of-month counting cash; prepares quarterly and annual reports; prepares periodic and special financial reports for county, state and federal agencies; backup for Payroll and counter work with the public.
Knowledge, Skills & Abilities
The job requires knowledge of accounting and budget development and administration. The position requires knowledge of generally accepted accounting principles (GAAP), fiscal planning including the principles and practices of budget and program development , budget forecasting, governmental accounting and budgeting, the county budgeting process, grant reporting, contract administration, and records management.
The job requires skill in budgeting, program management, and plan implementation; the use of standard office and specialized accounting software applications; and excellent written and verbal communication skills.
The position requires the ability to plan, organize, and direct short and long-term fiscal management programs; analyze, interpret, and explain complex financial data; apply analysis and judgement in arriving at solutions to routine, unusual, and unprecedented financial and budgetary problems; communicate effectively and negotiate consensus; establish and maintain effective working relationships; and to motivate and direct staff to meet Departments goals.
Education & Experience
An Associate’s degree in Accounting, Finance, Public or Business Administration and Two (2) years related work experience is required. Preference will be given for additional experience and /or experience with government budgeting.
Coordinate County responses to audits from other agencies. This includes gathering information in response to requests; providing explanations or clarifications of fiscal data; coordinating responses to audit findings or recommendations; and implementing audit recommendations approved by the Commission.
Perform a variety of clerical and administrative function in support of County staff.
Job Performance Standards
- Preparation and maintenance of county budget.
- Prepare, balance and post monthly claims and warrants.
- Financial reporting including Management Discussion and Analysis Annual Report.
- Maintains efficient computerized financial systems.
- Accurately maintains complex financial reports and accounting records.
- Competently performs technical computer operations.
- Maintains accurate computer records of financial transactions.
- Is able to work with frequent interruptions.
- Is able to deal with stress of deadlines and work effectively under pressure.
- Maintains accurate and timely records.
- Prepares and submits accurate and timely reports.
- Adheres to standards of confidentiality.
- Has ability to communicate orally and in writing.
- Is backup for Payroll.
- Deals tactfully with the public.
- Responsible for end-of-the month counting cash.
- Observes work hours and demonstrates punctuality.
- Other duties as assigned.
- Establishes and maintains effective working relationships with fellow employees, supervisor, department heads, elected officials and the public.
Physical Demands & Working Conditions
- Frequent periods of sitting and standing and occasionally required to reach with hands and arms, and stoop, kneel, crouch or crawl.
- Specific vision abilities required by this job include close vision (clear vision at 20 inches or less) and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).
- Subject to frequent interruptions sometimes from emotionally charged members of the public.
- Work occurs in a County office.
- Occasionally required to lift up to 25 pounds.
- Occasionally required to travel to meetings.
Custer County is an equal opportunity employer. Custer County shall, upon request, provide reasonable accommodations to otherwise qualified individuals with disabilities.
This position description is intended to reflect core areas of responsibility and an incumbent employees’ knowledge and skill set needed to complete those functions. This is not intended to catalog each individual duty; employees are routinely called upon to address emerging employer requirements in alignment with individual work units and assignments of jobs. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer change. Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential functions.