Position Details

Position Title: Grants Administrator
Department: Community Development &Planning, Lewis & Clark County
Type of Position: Full-time,
Pay Rate: $24.90/ hour – $26.37/hour
Closing date: April 9, 2019 at 11:00 p.m.

Under general direction of the Community Development and Planning Director, this position develops and coordinates grant-funded programs and projects for the department as well other departments upon request.

Duties and Responsibilities

Essential Functions

  • Researches grant opportunities
  • Prepares and submits grant applications
  • Prepares and implements necessary documents for grant applications and grant awards
  • Provides follow-through tracking implementation
  • Develops appurtenant contracts, as required by grantor agencies
  • Administers grants including requesting grant draw downs and approving invoices for payment
  • Prepares financial and performance reports
  • Ensures compliance with applicable rules and regulations
  • Monitors project/program progress
  • Works with other departments to develop grant applications
  • Prepares loan agreements
  • Prepares RFPs, bid documents and conducts bid openings
  • Conducts site inspections and program audits
  • Acts as a liaison with grantees and contract holders to include preparing and managing contract agreements and establishing program parameters and performance standards
  • Conducts community needs assessments
  • Facilitates meetings for the collaboration of a variety of interests
  • Participates in public forums and planning groups in order to examine issues, develop programs, and plan services
  • May coordinate or participate in special projects
  • Monitors and evaluates sub-recipient grants
  • Provides training and guidance on grant programs to those involved
  • Provides support and assistance to the Finance and Accounting/Treasurer Departments with the administration of the grants and related contracts
  • Maintains accurate data and assists with the preparation of the annual budget and comprehensive annual financial report
  • Delivers presentations at meetings with stakeholders and/or Commission meetings

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and tasks may change with or without notice.

Required Qualifications – Experience & Education

The knowledge, skills, and abilities required for this position are typically acquired through a combination of education and experience equivalent to a four (4) year degree in planning, public administration, business administration, communication, or other relevant field; and a minimum of three (3) years’ experience in preparation and administration of grants in the public sector or non-profit community.

Knowledge Skills & Abilities

Examples of Knowledge

  • Lewis and Clark County and departmental policies and procedures
  • Pertinent Federal, State, and Local laws, codes, and regulations
  • Public notice, public record, and public hearing requirements
  • Principles and practices for effective customer service
  • Budgeting procedures and techniques
  • Local government procedures and practices
  • Citizen involvement techniques and processes
  • Principles and practices for file management and records retention
  • English grammar, spelling, and punctuation
  • Proposal development and preparation
  • Grant administration
  • Financial reporting and program evaluation
  • Program planning and administration, budget preparation and fiscal accountability practices
  • Principles and practices of public administration and records management

Examples of Skills and Abilities

  • Excellent written and oral communication skills
  • Establish and maintain accurate records
  • Proficiently use computer hardware and software programs
  • Understand and follow oral regulations, written regulations, policies, procedures and instructions
  • Manage concurrent projects and multiple deadlines
  • Foster productive relationships with funding agencies
  • Build networks for efficient grant administration
  • Identify and track grant opportunities at the Federal level, State level, and within the NGO sector
  • Provide training and technical assistance to grant partners
  • Work in a collaborative manner utilizing stakeholder input
  • Conduct research
  • Gather, analyze and synthesize financial, performance, and demographic data
  • Develop, interpret, and implement policies and procedures to attain program goals and objectives
  • Monitor performance and enforce contract compliance
  • Work independently with minimum supervision

Special Requirements

Local travel may be required; travel is primarily local during the business day, but some out-of-area and overnight travel may be expected. Position requires occasional attendance of meetings outside the standard work schedule.

Application Special Instructions
Applications for this position are accepted online only through our career portal at http://www.lccountymt.gov/hr/employment.html by the listed closing date. The following items are required along with the on-line application:

  • Resume
  • Cover letter

If you have questions about this position or about the selection process you can e-mail elindquist@lccountymt.gov or call Emily at (406) 447-8317.