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Position Details

Position Title: Project Accountant
Organization: Treasurer/Clerk and Recorder
Pay Rate: $20.49/hour
Closing Date: March 10, 2019 at 11:00 p.m.

Under general supervision of the Accounting Manager, this position performs accounting and financial duties for the County Treasurer’s Office and Finance Department with specific focus on monitoring grants and grant administration.

Duties and Responsibilities

Essential Functions

  • Assists in all aspects of recording and reporting financial transactions, including cash receipts and coding, posting, balancing, and reconciling the general ledger, subsidiary accounts, grant funds and cash accounts;
  • Verifies that cash and investments are balanced to the general ledger and entries are posted;
  • Assists with financial statement preparation; Creates and maintains spreadsheets used for reconciliations and financial reports;
  • Compiles and researches financial and statistical data for state, federal, and internal reports;
  • Performs daily bank account management;
  • Assists other County departments and outside agencies in performing and reconciling general ledger, banking, cash transactions, and other complex financial matters;
  • Conducts annual physical inventory of County assets and reconciles to the asset management system; compiles list of assets being disposed of for County resolution;
  • Performs federal and state grant administration, including tracking revenue and expenditures, reconciling to general ledger, and maintaining detailed files;
  • Reviews and analyzes grant awards to determine compliance with appropriate regulations and requirements;
  • Approves grant requests by departments to be heard by the BOCC;
  • Interprets, monitors, and develops requested reports for multiple grant awards;
  • Ensures accurate and timely tracking and reporting of grant and contract expenditures;
  • Prepares and submits drawdown requests to various state or federal agencies for grants and contracts;
  • Reconciles and prepares monthly project balance reports for various funds and grants;
  • Assists with completing monthly and quarterly reports and grant closeouts;
  • Provides ongoing monitoring of grant program compliance;
  • Prepares Schedule of Expenditures of Federal Awards (SEFA) and associated footnotes for the County Annual Financial Report (CAFR);
  • Serves as a point of contact with external auditors and provides documentation and support for annual Single Audit;
  • Serves as backup for accounting department staff and Accounting Manager, as required;
  • Performs other duties as assigned.

Required Qualifications – Experience & Education

The knowledge, skills and abilities required for this position are typically acquired through a combination of education and experience equivalent to an Associate’s Degree in Accounting or related field and at least (2) two years professional finance experience in contract monitoring, grant or program management, governmental accounting or other closely related experience. Bachelor’s degree in Accounting or similar field preferred.  Previous grant administration experience preferred. Alternative combinations of education and experience may be considered.

Knowledge, Skills & Abilities

Examples of Knowledge

  • Generally Accepted Accounting Principles (GAAP);
  • Government Accounting Standards Board (GASB) requirements;
  • Federal and state laws and regulations pertaining to grant administration and fiscal management;
  • Lewis and Clark County and department policies and procedures;
  • Financial and accounting principles and practices;
  • Administrative and clerical procedures and systems;
  • Internal control processes and procedures;
  • Auditing principles and practices;
  • Financial statement preparation.

Examples of Skills and Abilities

  • Use common office equipment, computers, and computer systems;
  • Learn software programs and apply to existing systems;
  • Complete duties and responsibilities in a dependable manner;
  • Perform accounting and financial work requiring independent judgment;
  • Use math concepts to find and solve problems;
  • Interpret and understand laws, regulations, and policies;
  • Communicate positively and effectively verbally and in writing;
  • Respond positively and promptly to co-workers and internal and external customers;
  • Use procedures, processes, and equipment in place to prevent workplace injuries to self and others;
  • Works cooperatively with others to carry out the mission of the office and responsibilities of the position;
  • Prepare reports according to prescribed standards;
  • Strong organizational skills, establish priorities and manage multiple projects with minimal supervision;
  • Understand and follow oral and/or written policies, procedures, and instructions;
  • Establish and maintain effective relationships with supervisors, staff, vendors, community, state and federal agency representatives.

Application Special Instructions

Applications for this position are accepted online only through our career portal at The following items are required along with the on-line application:

  • Resume
  • Cover letter

If you have questions about this position or about the selection process you can e-mail or call Emily at (406) 447-8317.