Travel Reimbursement Rates

Mileage Reimbursement Rate

Beginning January 1, 2019, the the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be 58 cents per mile driven for business use, up 3.5 cents from the rate for 2018, as per the Internal Revenue Service:  https://www.irs.gov/newsroom/irs-issues-standard-mileage-rates-for-2019.  The rate for any mileage over 1,000 miles in a given calendar month is three cents less per mile (MCA 2-18-503).

Track your mileage around Montana with this online tool that calculates distances between Montana cities.

(Download the MACo travel expense voucher here.)

Meal Reimbursement Rates

In-State Meal Rates

  • $7.50 for the morning meal
  • $8.50 for the midday meal
  • $14.50 for the evening meal

Out-of-State Meal Rates

  • $13 for the morning meal
  • $14 for the midday meal
  • $23 for the evening meal

Motel/Hotel Room Reimbursement Rates

(Effective October 1, 2019 – September 30, 2020)

State Rate for Lodging

The standard in-state lodging reimbursement rate is $96 plus tax, except for those communities listed below.

1-0340.25 IN-STATE TRAVEL – LODGING REIMBURSEMENT RATES AT ACTUAL COST SUBJECT TO FEDERAL PER DIEM CAP

Except as provided for in section 1-0340.30, you are eligible to be reimbursed your actual out-of-pocket lodging expenses, not to exceed the federal per diem room rate for the location involved, plus the taxes on the allowable cost, for any location in Montana.

Please see the table below for the federal per diem room rates for Montana (October 1, 2019 – September 30, 2020), as shown on the US GSA (CONUSA) page:

Cities not appearing below may be located within a county for which rates are listed.

To determine the county in which a city is located, visit the following page on our website:  http://www.mtcounties.org/counties/cities-towns-communities/

Primary Destination
County
Max Lodging
(exc. taxes)
Max Per Diem Rate
First & Last Day
Standard Rate

Applies for all locations without specified rates.

$96 $151 $41.25
Big Sky
West Yellowstone
Gardiner
(Oct. 1 – May 31)

Gallatin/Park

$113 $174 $45.75
Big Sky
West Yellowstone
Gardiner

(June 1 – Sept. 30)

Gallatin/Park

$225 $286 $45.75
Helena

Lewis & Clark

$103 $169 $49.50
Kalispell
Whitefish
(Oct. 1 – June 30)

Flathead

$96 $157 $45.75
Kalispell
Whitefish
(July 1 – Aug. 31)

Flathead

$164 $225 $45.75
Kalispell
Whitefish
(Sept. 1 – Sept. 30)

Flathead

$96 $225 $45.75
Missoula
(Oct. 1 – June 30)
Missoula $102 $163 $45.75
Missoula
(July 1 – Aug. 31)
Missoula $141 $202 $45.75
Missoula
(Sept. 1 – Sept. 30)
Missoula $102 $163 $45.75

* NOTE: Traveler reimbursement is based on the location of the work activities and not the accommodations.

** Meals and Incidental (cabs, parking meters, etc.) Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel.  M&IE are expenses that the federal government reimburses without receipt but it doesn’t apply in Montana, because the meal rates are set in statute (MCA 2-18-501).