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Travel Reimbursement Rates


The 2018 mileage rate for Montana local government is 54.5 cents per mile, as per the Internal Revenue Service, effective January 1, 2018:  https://www.irs.gov/pub/irs-drop/n-18-03.pdf.  The rate for any mileage over 1,000 miles in a given calendar month is three cents less per mile (MCA 2-18-503).

Track your mileage around Montana with this online tool that calculates distances between Montana cities.

 

In-State Meal Rates:  $5 for the morning meal, $6 for the midday meal, and $12 for the evening meal

Out-of-State Meal Rates:  $11 for the morning meal, $12 for the midday meal, and $23 for the evening meal

 

MACo policy is to follow the State of Montana travel reimbursement policy.

State Rate for Lodging

The in-state lodging reimbursement rate is $93 plus tax, except for those communities listed below.

1-0340.25 IN-STATE TRAVEL - LODGING REIMBURSEMENT RATES AT ACTUAL COST SUBJECT TO FEDERAL PER DIEM CAP

Except as provided for in section 1-0340.30, you are eligible to be reimbursed your actual out-of-pocket lodging expenses, not to exceed the federal per diem room rate for the location involved, plus the taxes on the allowable cost, for any location in Montana.

Please see the table below for the federal per diem room rates for Montana (October 1, 2017 - September 30, 2018), as shown on the US GSA (CONUSA) page:

Cities not appearing below may be located within a county for which rates are listed.

To determine the county in which a city is located, visit the following page on our website:  http://www.mtcounties.org/counties/county-information/cities-towns-communities

Primary
Destination

County

Max Lodging
(exc. taxes)

Max Per
Diem Rate

First
&

Last Day

Standard Rate

Applies for all locations without specified rates.

$93

$144

$38.25

Big Sky
West Yellowstone
(Oct. 1 - May 31)

Gallatin

$94

$153

$44.25

Big Sky
West Yellowstone
(June 1 - Sept. 30)

Gallatin

$157

$216

$44.25

Butte

Silver Bow

$95

$159

$48.00

Glendive
Sidney
Dawson, Richland $94 $163 $51.75

Helena

Lewis & Clark

$99

$163

$48.00

Missoula
Polson
Kalispell
(Oct. 1 - June 30)

Missoula, Flathead, Lake

$94

$153

$44.25

Missoula
Polson
Kalispell
(July 1 - Aug. 31)

Missoula, Flathead, Lake

$135 $194 $44.25
Missoula
Polson
Kalispell
(Sept. 1 - Sept. 30)
Missoula, Flathead, Lake $94.00 $153 $44.25

* NOTE: Traveler reimbursement is based on the location of the work activities and not the accommodations.

** Meals and Incidental (cabs, parking meters, etc.) Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel.  M&IE are expenses that the federal government reimburses without receipt but it doesn't apply in Montana, because the meal rates are set in statute (MCA 2-18-501).