Published October 03, 2023
Position Details
Position Title: Legal Secretary II
County: Lewis & Clark
Department: County Attorney’s Office
Salary or Pay Rate: $21.07 – $22.31 per hour
Closing Date: September 24, 2023
Position Description
Summary
Lewis & Clark County is seeking to hire a Legal Secretary II. This position is responsible for providing legal secretarial and clerical support services to attorneys and other legal staff using independent judgement, initiative, and familiarity with legal documents and proceedings.
Requirements:
- The knowledge, skills, and abilities required for this position are acquired through a combination of education and experience equivalent to high school graduation and two (2) years of office experience. Previous legal experience is preferred.
Duties & Responsibilities
- Provides legal secretarial and clerical support services to attorneys and other legal staff;
- Initiates necessary documents/procedures to open files/cases;
- Conducts legal research to compose and finalize legal documents;
- Performs general research and interviews citizens to gather pertinent documentation, facts and reports;
- Files documents and pleadings with courts;
- Assists in managing diverse cases litigated in different courts;
- Generates quarterly reports summarizing caseloads;
- Prepares routine correspondence independently;
- Organizes and maintains case files;
- Schedules appointments and maintains calendars;
- Responds to questions and information requests;
- Safeguards the confidentiality of information;
- Coordinates services for and communication with victims, family members and witnesses;
Examples of Knowledge
- Montana Code Annotated, administrative rules, County regulations and federal laws;
- Legal processes and procedures and court procedures;
- Lewis and Clark County and department policies and procedures;
- Legal precedents, government regulations, intergovernmental relations, including legislative processes;
- Legal secretarial administrative and clerical practices and procedures;
- Legal office methods;
- Confidentiality regulations and requirements;
- Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Examples of Skills & Abilities
- Manage caseload systems according to prescribed standards;
- Perform basic legal research;
- Communicate effectively verbally and in writing;
- Understand legal terminology;
- Maintain files and records according to prescribed standards;
- Maintain confidentiality of individuals and matters;
- Prepare, understand, and edit complex legal documents;
- Operate computer systems and related software, including word processing, spreadsheet programs, and designing forms;
- Work independently and use sound judgment;
- Understand and follow oral and/or written policies, procedures, and instructions;
- Establish and maintain effective working relationships with fellow employees, supervisor, representatives of other departments/agencies and citizens.
Special Requirements
Position is subject to a criminal background check prior to hire and thereafter to assure ongoing ability to access CJIN as prescribed by CJIN/NCIC policies. Local travel during business day is occasionally required.
Physical Demands
Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 40 pounds.
Disclaimer: Equal Opportunity Employer
Application Instructions
Applications for this position are accepted online only through our career portal https://www.lccountymt.gov/Government/Human-Resources/Job The following items are required along with the on-line application:
- Resume
- Cover letter
For questions on this position or on the application process, please call (406) 447-8317 or e-mail emcglenn@lccountymt.gov.
Lewis & Clark County is an Equal Opportunity Employer