Position Details

Position Title: DES/911 Coordinator
Department: DES/911
Supervisor: County Commissioner
FLSA Status: Non-Exempt
Closing Date: 5:00 p.m. on Friday, September 20, 2019

Sweet Grass County is accepting applications for a full time DES/911 Coordinator position.  Applicants must have a high school diploma or GED and familiarity with public emergency services and 911 function or the equivalent.  A full job description and application is available at the Clerk and Recorder’s office at 115 West 5th Ave, Big Timber, MT or on the Sweet Grass County website www.sweetgrasscountygov.com.   Applications must be returned by 5:00 p.m. on Friday, September 20, 2019.  If you have questions or need more information contact the Sweet Grass County Commissioners at (406) 932-5152.  Sweet Grass County is an equal opportunity employer.

Job Summary

Under limited management direction, as the disaster and emergency services (DES) coordinator, prepares for, coordinates and implements the four emergency functions for a disaster program: preparedness, response, recovery, and mitigation.

Under limited management direction, as the 911 coordinator, manage 911 funds within state laws and guideline; coordination with users of the county communication system and contractors concerning communication planning, equipment and software upgrades, maintenance and trouble-shooting in dispatch and at radio tower sites; coordinates assigned activities with other departments and outside agencies.

Both positions must be able to respond to emergencies after hours and on weekends.

Scope of Responsibility

Incumbent has a high degree of understanding of department and functional operations and is able to work with considerable initiative. Working with management guidance the incumbent considers various objectives to makes non-routine choices within established precedent, with limited financial impact to the county. Incumbent performs advanced troubleshooting or analysis and uses judgment to select from multiple known alternatives. The position requires regular interaction to communicate or negotiate important agreements, requiring considerable tact, sense of timing and the ability to engender trust, plus sensitivity to diverse audiences, where relationships involve cooperation within the overall organization and/or directly interfacing with individual customers or vendors.

Essential Duties and Responsibilities – DES Coordinator

  1. Prepare and manage DES budget.
  2. Coordinate Local Emergency Planning Committee.
  3. Research, develop, and maintain disaster emergency plans.
  4. Develop goals and objectives of the member agencies to establish and maintain a current local emergency operations plan (EOP).
  5. Plan, design, execute, and evaluate emergency response exercises and training.
  6. Respond to requests from public safety officials in the jurisdiction relative to incidents and disasters.
  7. Coordinate and manage operations through the Emergency Operations Center.
  8. Coordinate mutual aid responses and requests.
  9. Act as a liaison to local, state, and federal governments during planning, responses and recovery phases of natural, technological and national security disasters and emergencies.
  10. Prepare and submit federal reports involving funding associated with the DES program.
  11. Attend workshops, seminars, emergency-related conferences and industry specific meetings.
  12. Deliver public education programs when applicable.
  13. Other duties as assigned.

Essential Duties and Responsibilities – 911 Coordinator

  1. Prepare and manage 911 budget.
  2. Approve budget expenditures with State 911 office.
  3. Chair communications committee (911) for communications system planning and technical decisions (which software to use, where to place a tower site, etc.)
  4. Manage communications projects, coordinating with vendors and keeping users of communication system informed.
  5. Search for, write and manage grants when applicable.
  6. Coordinate equipment maintenance with vendors.
  7. Deliver public education programs when applicable.
  8. Assist with and maintain E-911 database
  9. Coordinate with GIS personnel for GIS data requirements for dispatch.
  10. Implements planning strategy to ensure dispatch has equipment that is compatible with advancing technology.
  11. Attending training or workshops applicable to communications
  12. Other duties as assigned.

Minimum Qualifications:

A high school diploma or GED, and familiarity with public emergency services and 911 functions, or the equivalent. Strong interpersonal skills required. Ability to work effectively without supervision. Basic knowledge of communications, solid computer skills and familiarity with Microsoft Office or other similar software. Grant writing knowledge preferred. Ability to manage stressful situations and interact with the public in a calm professional manner. Must possess a valid Montana driver’s license.

Physical Demands & Working Conditions

Work is a combination of outside and office environments. Requires moderate physical effort, moving between 5 and 25 pounds, on an intermittent basis (less than 15% of the time). Incumbent must walk or stand on an occasional basis; sit on a frequent basis; bend, squat and work with the arms above the shoulders on an intermittent basis. Requires high attention to detail and deadlines on a frequent basis (between 45% and 70% of the time). Work requires exposure to one disagreeable element present in moderate intensity including weather and use of Personal Protective Equipment (PPE), on an intermittent basis (less than 15% of the time). Occasional travel is required. Must be able to respond to emergencies after hours and on weekends.