Travel Reimbursement Rates

Click the items below to expand sections with information pertinent to the standard mileage and lodging rates as well as the meal reimbursement rates. (Lodging rates are updated October 1st and mileage rates are updated January 1st.)

Mileage Reimbursement Rate

In recognition of recent gasoline price increases, the IRS made a special adjustment to the standard mileage reimbursement rates for the use of a car (also vans, pickups or panel trucks) for business use. Beginning July 1st, the rate will be 62.5 cents per mile, up 4 cents from the rate effective at the start of the year (58.5 cents per mile). The rate for any mileage over 1,000 miles in a given calendar month is three cents less per mile (MCA 2-18-503).

Track your mileage around Montana via Google Maps, Map Quest, Bing Maps, or OpenStreetMaps.

(Download the MACo travel expense voucher here.)

Meal Reimbursement Rates

In-State Meal Rates

  • $7.50 for the morning meal
  • $8.50 for the midday meal
  • $14.50 for the evening meal

Out-of-State Meal Rates 

October 2021 – September 2022

  • $13 for the morning meal
  • $14 for the midday meal
  • $23 for the evening meal

October 2022 – September 2023

  • $13 for the morning meal
  • $15 for the midday meal
  • $26 for the evening meal

Motel/Hotel Room Reimbursement Rates - October 2021 - September 2022

Effective October 1, 2021 – September 30, 2022

State Rate for Lodging

The standard in-state lodging reimbursement rate is $96 plus tax, except for those communities listed below.

1-0340.25 IN-STATE TRAVEL – LODGING REIMBURSEMENT RATES AT ACTUAL COST SUBJECT TO FEDERAL PER DIEM CAP

Except as provided for in section 1-0340.30, you are eligible to be reimbursed your actual out-of-pocket lodging expenses, not to exceed the federal per diem room rate for the location involved, plus the taxes on the allowable cost, for any location in Montana.

Please see the table below for the federal per diem room rates for Montana (October 1, 2021 – September 30, 2022), as shown on the US GSA (CONUSA) page:

Cities not appearing below may be located within a county for which rates are listed.

To determine the county in which a city is located, visit the following page on our website:  https://www.mtcounties.org/counties/cities-towns-communities/

Primary Destination
County
Max Lodging
(exc. taxes)
Max Per Diem Rate
First & Last Day
Standard Rate

Applies for all locations without specified rates.

$96 $159 $44.25
Big Sky
West Yellowstone
Gardiner
(Oct. 1 – May 31)

Gallatin/Park

$124 $203 $59.25
Big Sky
West Yellowstone
Gardiner

(June 1 – Sept. 30)

Gallatin/Park

$241 $320 $59.25
Helena

Lewis & Clark

$103 $167 $48.00
Kalispell
Whitefish
(Oct. 1 – June 30)

Flathead

$96 $157 $48.00
Kalispell
Whitefish
(July 1 – Aug. 31)

Flathead

$177 $241 $48.00
Kalispell
Whitefish
(Sept. 1 – Sept. 30)

Flathead

$96 $160 $48.00
Missoula
(Oct. 1 – May 31)
Missoula $96 $165 $51.75
Missoula
(June 1 – Sept. 30)
Missoula $131 $200 $51.75

* NOTE: Traveler reimbursement is based on the location of the work activities and not the accommodations.

** Meals and Incidental (cabs, parking meters, etc.) Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel.  M&IE are expenses that the federal government reimburses without receipt but it doesn’t apply in Montana, because the meal rates are set in statute (MCA 2-18-501).

Additional Resources

Mileage Reimbursement Rate

In recognition of recent gasoline price increases, the IRS made a special adjustment to the standard mileage reimbursement rates for the use of a car (also vans, pickups or panel trucks) for business use. Beginning July 1st, the rate will be 62.5 cents per mile, up 4 cents from the rate effective at the start of the year (58.5 cents per mile). The rate for any mileage over 1,000 miles in a given calendar month is three cents less per mile (MCA 2-18-503).

Track your mileage around Montana via Google Maps, Map Quest, Bing Maps, or OpenStreetMaps.

(Download the MACo travel expense voucher here.)

Meal Reimbursement Rates

In-State Meal Rates

  • $7.50 for the morning meal
  • $8.50 for the midday meal
  • $14.50 for the evening meal

Out-of-State Meal Rates 

October 2021 – September 2022

  • $13 for the morning meal
  • $14 for the midday meal
  • $23 for the evening meal

October 2022 – September 2023

  • $13 for the morning meal
  • $15 for the midday meal
  • $26 for the evening meal

Motel/Hotel Room Reimbursement Rates - October 2021 - September 2022

Effective October 1, 2021 – September 30, 2022

State Rate for Lodging

The standard in-state lodging reimbursement rate is $96 plus tax, except for those communities listed below.

1-0340.25 IN-STATE TRAVEL – LODGING REIMBURSEMENT RATES AT ACTUAL COST SUBJECT TO FEDERAL PER DIEM CAP

Except as provided for in section 1-0340.30, you are eligible to be reimbursed your actual out-of-pocket lodging expenses, not to exceed the federal per diem room rate for the location involved, plus the taxes on the allowable cost, for any location in Montana.

Please see the table below for the federal per diem room rates for Montana (October 1, 2021 – September 30, 2022), as shown on the US GSA (CONUSA) page:

Cities not appearing below may be located within a county for which rates are listed.

To determine the county in which a city is located, visit the following page on our website:  https://www.mtcounties.org/counties/cities-towns-communities/

Primary Destination
County
Max Lodging
(exc. taxes)
Max Per Diem Rate
First & Last Day
Standard Rate

Applies for all locations without specified rates.

$96 $159 $44.25
Big Sky
West Yellowstone
Gardiner
(Oct. 1 – May 31)

Gallatin/Park

$124 $203 $59.25
Big Sky
West Yellowstone
Gardiner

(June 1 – Sept. 30)

Gallatin/Park

$241 $320 $59.25
Helena

Lewis & Clark

$103 $167 $48.00
Kalispell
Whitefish
(Oct. 1 – June 30)

Flathead

$96 $157 $48.00
Kalispell
Whitefish
(July 1 – Aug. 31)

Flathead

$177 $241 $48.00
Kalispell
Whitefish
(Sept. 1 – Sept. 30)

Flathead

$96 $160 $48.00
Missoula
(Oct. 1 – May 31)
Missoula $96 $165 $51.75
Missoula
(June 1 – Sept. 30)
Missoula $131 $200 $51.75

* NOTE: Traveler reimbursement is based on the location of the work activities and not the accommodations.

** Meals and Incidental (cabs, parking meters, etc.) Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel.  M&IE are expenses that the federal government reimburses without receipt but it doesn’t apply in Montana, because the meal rates are set in statute (MCA 2-18-501).

Motel/Hotel Room Reimbursement Rates - October 2022 - September 2023

Effective October 1, 2022 – September 30, 2023

State Rate for Lodging

The standard in-state lodging reimbursement rate is $98 plus tax, except for those communities listed below.

1-0340.25 IN-STATE TRAVEL – LODGING REIMBURSEMENT RATES AT ACTUAL COST SUBJECT TO FEDERAL PER DIEM CAP

Except as provided for in section 1-0340.30, you are eligible to be reimbursed your actual out-of-pocket lodging expenses, not to exceed the federal per diem room rate for the location involved, plus the taxes on the allowable cost, for any location in Montana.

Please see the table below for the federal per diem room rates for Montana (October 1, 2022 – September 30, 2023), as shown on the US GSA (CONUSA) page:

Cities not appearing below may be located within a county for which rates are listed.

To determine the county in which a city is located, visit the following page on our website:  https://www.mtcounties.org/counties/cities-towns-communities/

Primary Destination
County
Max Lodging
(exc. taxes)
Max Per Diem Rate
First & Last Day
Standard Rate

Applies for all locations without specified rates.

$98 $157 $44.25
Big Sky
West Yellowstone
Gardiner
(Oct. 1 – May 31)

Gallatin/Park

$151 $279 $59.25
Big Sky
West Yellowstone
Gardiner

(June 1 – Sept. 30)

Gallatin/Park

$241 $320 $59.25
Helena

Lewis & Clark

$103 $167 $48.00
Kalispell
Whitefish
(Oct. 1 – June 30)

Flathead

$96 $157 $48.00
Kalispell
Whitefish
(July 1 – Aug. 31)

Flathead

$177 $241 $48.00
Kalispell
Whitefish
(Sept. 1 – Sept. 30)

Flathead

$96 $160 $48.00
Missoula
(Oct. 1 – May 31)
Missoula $96 $165 $51.75
Missoula
(June 1 – Sept. 30)
Missoula $131 $200 $51.75

* NOTE: Traveler reimbursement is based on the location of the work activities and not the accommodations.

** Meals and Incidental (cabs, parking meters, etc.) Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel.  M&IE are expenses that the federal government reimburses without receipt but it doesn’t apply in Montana, because the meal rates are set in statute (MCA 2-18-501).